Finance Accounts Specialist

Permanent employee, Full-time · Abbey Street, Dublin

Basic Function & Purpose of the Role
Premier Lotteries Ireland
Job Title                                      Finance Accounts Specialist
Department                                 Finance
Reporting to                               Financial Controller                   
Date completed/updated               Aug 2023


Basic Function and Purpose of this Role

The  Finance Account Specialist is responsible for the execution of Order to Cash processes, daily cash management process and the General Ledger month end close process. The role requires highly developed skillsets in collaboration, communication, and stakeholder support in a high volume, fast paced environment and to work closely with finance team on month end close processes.

Main Tasks & Responsibilities

  • Responsible for the day-to-day Order to Cash processes to ensure that Agent Customer transactions are accurate and allocated timely to ensure that Agent account balances are up to date daily
  • Responsible for generating the weekly PAIN001 (CT) /PAIN008 (DD) Retail Agent output bank files in D365 and reconcile to the Intralot weekly settlement interface files.   
  • Manage the Refused Direct Debit process and ensure PLI credit control policy is adhered to and work with Sales and Agent Licensing on managing Retailers/Agents in payment default and formal notification letters to Retailers/Agents.
  • Responsible for the weekly Agent Periodic Sales reports from D365/BI dashboards to be sent to respective Agents
  • Responding to Agent queries daily and agent related queries from internal Sales teams, Agent Licensing team, Financial Controller and Head of Finance 
  • Liaise with Finance Superuser/IT Level 2 Support on addressing Accounts Receivables Intralot 14 interface file errors
  • Generating and sending as requested Customer Statements and Agent Periodic Sales reports from D365/BI dashboards to Agents
  • Dealing with the gaming system interfaces of large volumes of daily and weekly transactions across a large Retail network.
  • Reconcile the AR subledger Reconciliation to the General Ledger and ensure correct and timely processing of Agent receivable transactions.
  • Contact Agent Licensing to suspend Agent terminals for non-payment and to reactivate Agents on receipt of payment into the bank account.
  • Manage Retailer (Agent) deposits and bond guarantees transactions and reporting.
  • Responsible for assessing level of Retailer deposits and bond guarantees required for Retail Agents.
  • Preparing refunds for approval in respect of agent deposit refunds and overpayments
  • Responsible for the bad debt provision policy and applying it to an open AR/customer listing.
  • Post supplier invoices in D365 adhering to the 3 way matching process.
  • Closely work with the business on purchase requests and goods receipting purchase orders as goods/services are delivered.
  • Assist in the provision of Monthly Management accounting processes
  • Perform month end tasks in line with the month end close schedule and calendar 
  • Produce month end and year end journals
  • Preparation of monthly Balance Sheet reconciliations
  • Daily reconciliation of the bank balances ensuring balance sheet accounts and bank reconciliations are accurate and fully reconciled on a monthly basis
  • Maintain GL account settlement process
  • Assist in the year end audit process and preparation of Statutory accounts
  • Provision of accurate information while suggesting improvements
  • Ensure financial processes are appropriately documented and reviewed
  • Ad hoc project work as and when required such as system improvements automation and testing of the systems.
  • Invoke a process improvement mindset through automation and BI reporting
Any other finance related duties that may be assigned from time to time on a more ad hoc basis. 

Key Requirements
  • A third level qualification in Finance, Business or related field and undertaking professional accounting qualification (IATI/ACA/ACCA/CIMA) is highly desirable
  • Part Qualified Accountant with approx. 1-2 years’ experience
  • Excellent IT skills
  • Strong numerical and analytical skills, BI and applications
  • Demonstrable problem-solving ability
  • Highly proficient in Microsoft Excel and PowerPoint
  • Ability to manage multiple and varied tasks with enthusiasm and prioritise workload with strong attention to detail
  • Strong interpersonal skills with experience of developing a broad base of relationships with key contacts across Finance and with key business stakeholders
  • Technical / professional knowledge.
  • Working under pressure to extremely tight deadlines.
  • Excellent organisational, interpersonal and communication skills. 

 What We Offer
We have some great benefits on offer for our employees in National Lottery including hybrid working, competitive pension, enhanced maternity, paternity and parents leave, term time, hybrid working, paid professional subscriptions and educational assistance, volunteering days, eye testing, flu vaccination, subsidised restaurant, sports and social club, employee of the quarter awards and a whole lot more.
About us
Premier Lotteries Ireland DAC (PLI) is the operator of the Irish National lottery having been awarded a 20-year license by the Irish Government in November 2014. We are committed to delivering our core purpose, to operate a responsible and world-class lottery for the people of Ireland, raising much needed Good Cause funds for the benefit of local communities throughout Ireland. Located in Abbey Street in the heart of Dublin, PLI is run by an experienced Irish based management team led by our CEO Andrew Algeo.

Life At National Lottery

Want to spend your days dreaming up ways to provide fun and entertainment to the people of Ireland, whilst supporting a host of Good Causes? Then the National Lottery could be the place for you. We’re always looking for positive and energetic people to join us and share in our vision to make dreams come true.

Why us?

At the National Lottery, we put our people first by cultivating a culture and environment that allows people to be at their best! Check out the benefits and initiatives we provide to our staff here.

We are looking forward to hearing from you!
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